Tax deposits
Federal and state withholding deposits are made on your required schedule, whether that is semiweekly or monthly, so penalties never have a chance to start.
Payroll Services
Payroll that runs like clockwork
Your people get paid correctly and on time. The taxes get deposited when they are due. The filings go out ahead of deadline. That is the whole job, and we do it the same way every pay period.
Processing
Every pay run, handled end to end
We run payroll on your schedule: weekly, biweekly, or semimonthly. Each cycle follows the same checked routine.
- Hours and earnings. We collect approved hours, apply overtime rules, and process salaries, hourly wages, commissions, and bonuses exactly as documented.
- Withholdings and deductions. Federal and state income tax, Social Security and Medicare, retirement contributions, insurance premiums, and garnishments are calculated and withheld correctly each run.
- Payment and pay stubs. Employees are paid by direct deposit with itemized stubs showing earnings, withholdings, and year-to-date totals.
- Contractor payments. Independent contractors are paid and tracked separately so year-end 1099 reporting is complete without a January scramble.
- Books that match. Each pay run is recorded in your general ledger, covering wages, taxes, and liabilities, so payroll and bookkeeping always agree.
Filings and deposits
The paperwork the government expects
Payroll taxes are unforgiving about deadlines. We keep the calendar so you never have to think about it.
Quarterly returns
Form 941 for federal withholding and payroll taxes, plus state withholding and state unemployment returns, prepared and filed each quarter and reconciled to your ledger.
Annual filings
Form 940 for federal unemployment, W-2s for employees, and 1099s for contractors, all prepared, filed, and delivered by the January deadlines.
Notices answered
If a tax agency sends a letter about payroll, we read it, respond to it, and resolve it. You get a plain summary of what it said and what we did.
Onboarding new hires
New employees, set up right the first time
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Collect the required forms
Each new hire completes a W-4 for federal withholding, the state equivalent where required, and an I-9 for work eligibility. We make sure the forms are complete and stored properly.
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Report the hire to the state
New hire reporting is filed with the state within its required window. This is easy to miss and simple to do on time when someone owns it.
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Set up pay and deductions
Pay rate, schedule, direct deposit, and any benefit deductions are entered and verified before the first check, then confirmed against the first pay stub.
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Classify correctly
Employee or contractor, exempt or nonexempt: we help you classify each role correctly at the start, because misclassification is the most expensive payroll mistake there is.
Compliance
Quiet attention to the rules that apply to you
Wage and hour rules
Minimum wage, overtime thresholds, and final paycheck timing vary by state. We apply the rules for each state where you have employees.
Garnishments and orders
Child support orders, tax levies, and other garnishments are calculated, withheld, and remitted according to the order, with the paperwork to prove it.
Records that hold up
Payroll registers, tax filings, and employee forms are retained in an organized file for the periods the law requires, ready if an agency ever asks.
Next step
Payroll is better when the books are current
Payroll, bookkeeping, and tax work reinforce each other when one firm handles all three. See how the rest of the practice fits together.